Step-by-Step Guide to Property Conveyancing: Buyers and Sellers


Property conveyancing involves the legal transfer of ownership from the seller to the buyer, but covers so much more than that. Understanding the intricacies of conveyancing in New South Wales helps to ensure that the transaction is smooth and legally compliant. Here, we look at what conveyancing includes, the differences between the buyer’s and seller’s processes, and why it’s crucial to have an experienced legal professional on your side.

What is Property Conveyancing?

Conveyancing refers to the entirety of legal and administrative tasks involved in transferring property ownership. This process starts when an offer on a property is accepted and ends when the keys are handed over to the buyer. Covering everything from contracts to financial settlements, property conveyancing is a crucial component in the sale or purchase of real estate, serving as the bridge that legally and administratively transfers ownership from one party to another. 

Conveyancing is more than just a transaction; it’s a foundational process of the Australian property market that ensures property sales are conducted fairly, legally, and with complete transparency. Whether you’re a buyer or a seller, understanding this process can significantly influence the success of the sale. If you are looking for help navigating the property world, the team at Maguire & McInerney are here to help.

Distinction Between Buyer’s and Seller’s Conveyancing Processes

Understanding the separate steps taken by buyers and sellers during the conveyancing process in New South Wales makes for a smooth property transaction. Each party has specific roles and responsibilities that need to be completed in order to ensure legal compliance and a successful transfer of ownership. 

Buyer’s Conveyancing:

Contract Review: 

Once the buyer receives the contract of sale, it is crucial to have it reviewed by a conveyancing solicitor to ensure a thorough understanding of all terms and conditions, including any special circumstances that might affect the property’s use, including height and development regulations, existing structures and unauthorised additions or alterations.

Property Searches: 

Conveyancing solicitors conduct various searches to identify any issues that might affect the property’s value or ownership, such as zoning restrictions, land tax obligations, or heritage listings.

Secure Financing: 

Conveyancing for buyers also involves coordinating with financial institutions if a mortgage is required to purchase the property.

Exchange of Contracts: 

This involves both parties signing the contract and the buyer paying a deposit, typically 10% of the purchase price. In NSW, there is a 5-business day cooling-off period following the exchange contracts.


Usually occurring 6 weeks after the exchange of contracts, this includes the payment of balances and the transfer of property ownership to the buyer’s name.

Seller’s Conveyancing:

Prepare the Contract of Sale: 

This includes all legal documents required for the property sale, which must comply with NSW laws.

Deal with Potential Buyers: 

The seller’s solicitor or conveyancer handles all negotiations with potential buyers regarding the contract terms.

Exchange of Contracts: 

The seller commits to the sale and cannot accept other offers once the contract is exchanged.

Clearing Liabilities: 

Ensuring all mortgages and other encumbrances are cleared before transferring the property to the buyer.


Managing the final stages of the transaction, confirming all payments are received, and transferring ownership to the buyer.

Common Pitfalls to Avoid in Conveyancing

Conveyancing, like anything, can encounter problems that both buyers and sellers should be aware of:

Inadequate Due Diligence:

Conducting thorough property searches and inspections can save costly problems arising unexpectedly in the future, such as disputes over property boundaries or undisclosed structural issues.

Misunderstanding Contract Terms:

Making sure that all contract terms, including special conditions, are clear and understood by all parties is essential. Ambiguities in contract terms can lead to disputes or financial losses.

Timing Issues:

There are strict deadlines in New South Wales in relation to deadlines such as the cooling-off period and settlement. Missing these can result in various penalties such as a loss of deposit or, in some cases, contract termination.

Financial Mismanagement:

Be sure that all financial arrangements are in place before signing a contract. Delays in financing, especially at the settlement stage, can cause significant complications.

Neglecting Legal Representation:

Engaging a professional conveyancer or solicitor is crucial to the success of any property purchase or sale. The team at Maguire & McInerney bring a wealth of experience to the table, helping you get the best outcome possible.  

Role of Technology in Conveyancing

Technology plays a key role in the conveyancing processes in Australia. PEXA was introduced in 2010, and became mandatory in New South Wales in 2019, and facilitates the online completion of financial transactions and document lodgements needed for property conveyancing, enhancing the efficiency, security, and convenience of the process: 


Electronic conveyancing reduces the time needed for document processing and financial transactions, streamlining the entire conveyancing timeline.

Accuracy and Security: 

Digital platforms reduce the risk of human error and increase the security of sensitive information exchanged during property transactions.


Parties involved can access the progress of their transactions in real-time, improving transparency and communication between all stakeholders.

The integration of technology in conveyancing not only simplifies the process but also aligns with the modern demand for digital solutions, making property transactions smoother and more accessible for everyone involved.

Importance of Legal Professionals in Conveyancing

Engaging an experienced legal professional for conveyancing is indispensable. Providing crucial advice on potential tax advantages, like stamp duty exemptions or concessions, especially pertinent for first-home buyers in Australia, legal professionals help to ensure compliance with all local laws and regulations, potentially saving thousands in legal costs and tax implications, as well as ensuring that all contractual obligations are met efficiently and legally.

If you are purchasing or selling a property, reach out to the team at Maguire & McInerney today.


The process of buying or selling a property in NSW can be complex, involving several legal and administrative steps. Whether you are a buyer or a seller, understanding the specific roles and responsibilities in the conveyancing process is critical. Engaging a knowledgeable conveyancing solicitor or legal professional can provide peace of mind and ensure that the transaction adheres to all legal requirements.